Kick-off: International Women’s Day Panel Planning Meeting

Objective: To define the theme, scope, and initial action items for our International Women’s Day (IWD) panel discussion event. Agenda – Welcome & Meeting Purpose (5 min) – Brief introduction to the meeting’s goals and the importance of the event. – Review of Event Vision & Core Objectives (10 min) – What is our primary goal for this panel? (e.g., inspire, educate, build community, drive action) – Who is our target audience? (e.g., students, faculty, public, specific industry) – Brainstorming: Panel Theme & Key Questions (15 min) – Align with the global IWD theme (“Inspire Inclusion” for 2024) or choose a local/organizational focus. – Draft 3-5 core questions/topics the panel should address. – Speaker Identification & Outreach Strategy (15 min) – Brainstorm potential panelist profiles (e.g., industry leaders, academics, activists, alumni). – Assign names and initial outreach responsibilities. – Logistics & Preliminary Timeline (10 min) – Date & Time: Preferred window for the event. – Format: In-person, hybrid, or virtual? – Venue/Platform: Initial ideas or requirements. – Set key milestones (e.g., “speakers confirmed by X date”). – Roles & Next Action Items (10 min) – Define sub-committees or leads for: Speaker Coordination, Marketing/Promotion, Logistics, Day-of Moderation/Hosting. – Assign clear, immediate next steps with owners and deadlines. – Open Discussion & Closing (5 min) – Address any concerns or brilliant ideas. – Confirm next meeting date/time. Virtual: https://events.vtools.ieee.org/m/534658